iREP KEYPRESS MANAGEMENT SYSTEM – Digital Key Control for Buildings

Secure Your Facility with NFC-Powered Key Management

Smart, Secure & Efficient Key Control for Modern Buildings

The iREP Keypress Management System (KMS) is a digital key control solution that automates and secures how keys are managed within your facility.
It empowers building operators to control who accesses which keys, when, and where, ensuring full accountability across all assets and locations.

Designed for smart buildings and integrated facilities, the iREP KMS prevents unauthorized access, enhances operational efficiency, and reduces key loss or misuse.

How the iREP Keypress Management System Works

The iREP KMS replaces manual logbooks and key boxes with a cloud-connected, real-time key monitoring platform.
Through Near Field Communication (NFC) technology, every key tag is digitally tracked from issuance to return.
All records are synced instantly between the mobile app and web portal, giving you full visibility anytime, anywhere.

How it works:

  1. Security officer finds and logs the lost item via iREP’s digital form.

  2. Item status and handover instructions are automatically tracked.

  3. Notifications prompt officers to hand items over to site management or police.

  4. Authorized personnel can access reports anytime, anywhere.

Key Loan & Return Process

Flow chart showing the digital key loan and return process in the iREP Keypress Management System, including loan key, notification alerts, and return key steps integrated through NFC tracking and cloud records.

  1. Loan a Key: Authorized personnel scan their ID and the NFC tag to borrow a key.

  2. Real-Time Tracking: The system logs who borrowed which key and at what time.

  3. Notification Alerts: Email/iNotify messages are sent to stakeholders for every key movement.

  4. Return a Key: Upon return, the system matches the physical and digital key press status for accountability.

  5. Records Sync: Logs are automatically updated in both web and mobile dashboards.

Features That Make Key Management Effortless

1. Real-Time Tracking & Auditing

Monitor every key transaction in real-time with full audit trails and access logs.

2. Time-Based Access Control

Restrict key access to specific hours or shifts to improve control and security.

3. Multi-Site Management

Manage multiple locations’ keypress systems from one centralized platform.

4. Instant Notifications

Receive automated alerts for key check-outs, overdue returns, or unauthorized attempts.

5. Cloud-Based Digital Records

Access and export records to Excel or PDF for reporting, auditing, or investigations.

Benefits of Using iREP Keypress Management System

Benefit Description
Better Risk Management
Real-time tracking minimizes misuse and enhances transparency.
Reduced Costs
Lost or misplaced keys are eliminated, saving replacement and downtime costs.
Higher Productivity
Staff spend less time locating keys, allowing smoother operations.
Improved Operations
Tighter control of assets and facilities improves overall building efficiency.
Seamless Integration
Works perfectly with other iREP systems for unified building intelligence.

Integration with iREP Smart Ecosystem

The iREP Keypress Management System can be fully integrated with:

Together, these modules form part of Gabkotech’s Smart Building Solutions under the GSIMS Integrated Command Centre.

Use Cases

  • Security Teams – Track guard key movements during shift changes.

  • Facility Managers – Control access to plant rooms, pumps, and electrical panels.

  • Hotels & Condominiums – Manage guest or staff key usage seamlessly.

  • Hospitals & Schools – Prevent unauthorized access to restricted rooms.

Ready to Digitize Your Key Management?

Take control of your facility’s key security today.
Experience real-time monitoring, improved accountability, and higher efficiency with Gabkotech’s iREP Keypress Management System.

📞 Contact us today to schedule a demo and see how iREP can transform your operations.

 

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